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Final Report Submitted by VBAA Review Committee

 
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Piyali Palit



Joined: 07 Aug 2008
Posts: 62


Location: Kolkata

PostPosted: Wed Mar 27, 2013 1:06 pm    Post subject: Final Report Submitted by VBAA Review Committee  Reply with quote

Final report submitted by the VBAA Review Committee to the Upacharya, VB, contains of recommendations for - (1) Constitution with reforms, and, (2) Change of Statutes, for the purpose of healthy functioning of VBAA. Both these two parts are being posted here opening door for all the alumni to view them and record their valuable comments/suggesstions, if any.

VISVA-BHARATI ALUMNI ASSOCIATION
ANNEX I on Google Doc (Click on the tabulated text below)


ANNEX II on Google Doc (Click on the tabulated text below)


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Piyali Palit



Joined: 07 Aug 2008
Posts: 62


Location: Kolkata

PostPosted: Thu Mar 28, 2013 11:18 am    Post subject: Reply with quote

Shiv,

It has been amended, vide para no.

(21)      The election of Representatives from among the Members of the Association to the Samsad(Court) and/or the Karma-Samiti (Executive Council) of Visva-Bharati shall be conducted by the Upacharya (Vice-Chancellor) of Visva-Bharati or by any Officer thereof authorised by the. Upacharya in that behalf as hereinafter provided in rules 33 to 37 inclusive.

Piyalidi
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Piyali Palit



Joined: 07 Aug 2008
Posts: 62


Location: Kolkata

PostPosted: Mon Apr 01, 2013 11:26 am    Post subject: Reply with quote

Shiv,

There is a proposal for setting up an Executive Committee in the Alumni Associaton itself.

Apart from this, there are Execetuve Council (Karma Samiti) and Court (Samsad) - which are statutary bodies of VB Administration.

[ 6.(B). The Alumni Association shall comprise of :
(i) Advisory Committee and (ii) elected Executive Committee including its Office-Bearers.

6.(C). Advisory Committee

(i) The Advisory body will have a General Advisory / Mentor Committee nominated by the Executive Committee consisting of distinguished Alumni in various fields and shall have members from the University Administration, (e.g. Performing Arts, Visual Art, Science, Humanities, Social Science, Indian Culture, Public Service, Administration, etc.) and  Domain-Advisory Sub-commitees  consisting of distinguished Alumni in the specific domain ( e.g., Cultural, Science, Literary, Environment, Heritage & Ashrama, Public Service & Development, etc.)

(ii) The General Advisory Body will be formed by the elected Executive Committee and will guide the elected Office-Bearers of the Alumni Association in policy matters and the Domain Advisory Sub-committees will advise the elected Office-Bearers of the Alumni Association in the specific domain. The said Advisory Bodies ( General and Domain ) may also advise the University Administration  in the related issues for the furtherance of the objects of the University and the Ashrama as conceptualised by Gurudeva Rabindranath Tagore and Maharshi Debendranath Tagore.

(iii) However, the Advisory Committee shall desist from participating or advising the University administration in routine matters and day to day affairs.

The University may also seek advise, if necessary, from the said advisory bodies. The advise rendered by these Advisory bodies shall have to be ratified by the Executive Committee at the earliest.]


It has been proposed that TWO (2) members will be ELECTED (instead of NOMINATED by the Upacharya, as was ammended by Rajat Kanta Ray), by the alumni as REPRESENTATIVES to Karma Samiti and ONE of them will represent the alumni in the Samsad as well. I hope, I could clarify the matter; if I couldn't, please come back with your quiry without any hesitation.

Shuheccha nio.

Piyalidi
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Tan Lee



Joined: 18 Apr 2013
Posts: 1


Location: Vancouver, Canada

PostPosted: Thu Apr 18, 2013 7:12 pm    Post subject: Reply with quote

Dear Piyali & others,

MY preliminary comments on the proposed reorganisation is attached below. (please click on the image for the full text).

My intension is to complete this review, by amending and attaching the proposed change to Annex I as forwarded by piyali, to the below document. Readers are welcome to send their comments, suggested changes at the earliest convenience.

The target is to send the finalized recommendations to the Upacharya, Vishva-Bharati within a month.

Tan Lee


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Piyali Palit



Joined: 07 Aug 2008
Posts: 62


Location: Kolkata

PostPosted: Wed Apr 24, 2013 6:35 am    Post subject: Reply with quote

I was requested by Anandarup Ray to post his comments sent to me through an email on this forum. Please find it below :

Dear Piyali:

     First of all, I shall like to congratulate you and the whole review committee on a very fine job. I enjoyed reading it. It was also pleasing to see so many resemblances with SASI's constitution.
     My few comments are listed below.

     Objectives.

     A little bit more detail at the outset may be useful.

     We would want the VBAS to support and complement the VBU's efforts to provide excellent education in a joyful and harmonius environment. It should try to enhance harmony within the academic community in Santiniketan. It should also support VBAS's outreach programs, whether in India or abroad, to propagate the ideals of Rabindranath Tagore.

     Its approach to VBU should be non-adversarial and nonpolitical.

     VBAS would facilitate networking among all members. To that end it would create and operate a suitable website which all members can access. The website should provide a directory of all members with their contact addresses. I would mention this at the outset because this task is indispensable to VBAS, and it is also a difficult task, much more so than one thinks at first.  (The typical facebook would not suffice from this point of view).

       You might consider putting more stress on the non-political nature of VBAS. Members of the advisory body and the executive should not engage in overt political activities for any political party. Political activism should automatically disqualify officers, whether elected or appointed.

     
      Executive efficiency.

It should be made clear that the President is the Chief Executive Officer of the Association, accountable and answerable to:
                                                   1. the Executive Committee (EC, often called the Board) consisting of himself and 8 other elected  voting members). The total number of voting members can be higher, such as 11 or even 15, considering the likely huge size of the membership. But it must always be an odd number to avoid voting stalemates.
                                                    2. Apart from the EC, the president is ultimately answerable to the general membership which can remove him by a two-thirds majority vote.

The composition of the EC should be specified.The President should be the chairman, but other Staff, including the vice-president, secretary, treasurer et al can only attend the EC meetings ex-officio.Since the Staff work for the president, giving them votes in the EC will multiply the powers of the president.

If we require the Staff to be elected. we create a potential conflict of interest situation. If, for example, the secretary is inept, the president will not be able to replace him easily. Similarly, an elected vice-president may work against the interests of the president, and the president may find it difficult to resolve such a conflict

My view is that Staff should be appointed by the president, in consultation with the whole EC
(or Board), and not by general election.

Perhaps we should not have vice-presidents.The president should be able to ask anyone he chooses to act on his behalf in his absence. Normally it should be the secretary.

It should be explicitly stated that management should be participatory and transparent. The EC or the Board should not meet in secret, and important  meetings should be well-advertised to all members. Perhaps a quarterly activity report might be considered.

EC meetings should have Minutes which are generally accessible to all members.

Constitution Committee

Given that VBAS will be a new association, special attention might be given to its constitution and procedural rules. We might consider creating a constitution cell within the advisory body to specialize on constitutional and procedural matters.

All such matters should be referred to the cell, which would also be able to recommend changes at its own initiative. The cell should operate autonomously, perhaps reporting to the Vice-Chancellor directly.

We must be very aware of the need for checks and balances to prevent the rise of nepotism, cliques and clans.

Branches

There are dozens of Tagore-inspired societies and associations all over the world. VBAS should not attempt to "capture"  them and turn them into subserviant branches. VBAS should seek affiliations with such associations to work with them in a cooperative manner. Establishing such affiliations should be a major objective of the outreach program of VBAS. This is not clear in your draft.

The case of SASI illustrates this. Its constitution is registered in USA, following the guidelines provided by US authorities. If SASI were to become a branch of VBAS, as presently defined in your draft, it will have to de-register and withdraw its constitution. The US authorities will then need to scrutinise the parent VBAS constitution to determine if the 501(c) provisions can be extended to it and its branches.

It will be better I think for SASI to remain independent, while broadening its membership policy to allow non-alumni members, and perhaps changing its name at the same time. Of course SASI should encourage its alumni members to seek membership in VBAS also, and this will be an important linkage between it and VBAS.

My respects and best wishes,

Anandarup-da
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yukt



Joined: 22 Aug 2008
Posts: 4



PostPosted: Tue Feb 18, 2014 1:50 pm    Post subject: Reply with quote

Quite a lot of water has flown from thet Holy Ganges, the Thames and the Changjiang river since I wrote in this forum in 2008.

I do not even know whether it will be still pertinent here but would like to just propose that I would like to be actively associated with the VBAA and would be happy to contribute as and whenever necessary in whatever form required.

Best Regards,
YK
UK[/b]
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Piyali Palit



Joined: 07 Aug 2008
Posts: 62


Location: Kolkata

PostPosted: Wed Feb 19, 2014 5:06 am    Post subject: Reply with quote

Dear YUKT,

Please provide me your e-mail address and contact no. or skype id so that I can forward your contact details to Shubhasish Mitra.

Best wishes.

Piyali Palit


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